A passport and visa are required to travel to India as a pilot or member of crew. Note: The Embassy of India does not issue a "Crew" visa. A Business or Employment visa will be issued to the applicant/crew member. Pilots and Crew members of all Chartered, Private jets, Cargo, Demonstration and Trainers Flights are in the category of Unscheduled Airlines and are treated as Reference cases, needing prior clearance from competent authorities in India. The minimum time required for processing such Visa applications is five (5) weeks. No Visa will be issued without the mandatory clearance. The following additional forms are required:
1) The landing permit issued to the airline or cargo operator by the DGCA (Director General of Civil Aviation) in India
2) A Copy of A999 (Air Operators Certificate) issued by the FAA
3) A copy of ICAO issued by the FAA
4) A Certificate of Incorporation issued by the Government of India to the company's India office
When completing an application for a flight crew business visa the specific job title must be on the application "crew member" is not an acceptable occupation. Please specifically designate Pilot or Flight Attendant in occupation.
Send these documents to Travisa
Original passport and one photocopy of passport information and signature page. The passport must be signed, valid for 6 months beyond stay in India, with at least two blank passport pages available for India visa stamps. Amendment pages in the back of the passport are not suitable for Indian visas.
Indian Visa Application Form:
One signed India visa application form plus one copy.
- The traveler must sign their own visa application form, and signatures on the application must match the signature in the applicant's passport.
- The Indian visa application form must be printed on two pages, and signed on both pages. The applicant must sign under the photo on the first page, and at the bottom of the second page.
- This is an online application form. On the Indian Government website, select the orange button on the left that says "Regular Visa Application" to start the visa application form.
- Once you complete the visa application, please print the form. Do not make an appointment and payment at this time
Please read the India Visa Application Guide before you begin the online visa application form.
One recent 2 x 2 passport type photograph, in color, front view and with a plain/white background. Glasses should not be worn in these photos; photos should not be stapled to the application.
OR - you can upload a passport photo when you place your order, instead of providing physical passport photos.
India Particulars Form This form must be printed out, completed and signed by all visa applicants.
Certificate of Incorporation:
Copy of Certification of Incorporation from the inviting company in India.
Letter Of Invitation from India:
A letter of invitation on company letterhead from sponsoring company in India. This letter must be signed by an appropriate person in the inviting company, such as HR, Executive, or inviting business contact.The invitation letter must explain the relationship to the applicant and the purpose of travel. Information on this letter must correspond exactly with the information provided on the visa application form and supporting documents, and must be signed and sealed on company letterhead by the host in India. Generate the Letter Of Invitation for your Indian host to print, sign and return. Simply complete Travisas fill in the blank India Business Letter and Invitation Template and email the completed letter to your Indian host. *For your convenience, make sure to print the Business Cover Letter at the same time.
Business Cover Letter:
Letter from the employer or sponsoring company in the United States, on company letterhead. This letter must be signed by an appropriate person in the applicant's company, such as HR, Executive, or direct supervisor of the traveler.
The business letter must introduce the applicant, indicate the applicant's employment status/position held in the company, and clearly state the purpose of visit to India. Detailed contact information for the organizations to be visited must be included. The business letter must also state the validity of visa applied for (1 Year, 5 Year or 10 Year) and indicate who will be financially responsible for the applicant. For 5 year or 10 year requests, the letter must explain the need for future trips planned; visa validity will be granted at the discretion of the consulate. Information on this letter must correspond exactly with the information provided on the visa application form and all supporting documents.
Proof of Address:
A clear photocopy of the applicant's driver's license or state issued ID is the best proof of address. The address on the ID must match the present address on the visa application exactly. Alternatively, the most recent major utility bill (Water, Gas, Electric, Sewage), or a copy of a valid/current lease containing both the landlord and tenant signature, may also be accepted.
Country of Origin:
For Applicants of Indian Origin: There are additional procedures and visa requirements for applicants of Indian origin, including applicants born in the US to parents of Indian origin. Please carefully review the requirements for applicants of Indian origin and include all necessary documents and fees with the visa application.
For applicants of Pakistani origin: Travisa cannot submit an Indian visa application for Pakistani citizens and applicants of Pakistani origin. These applicants are required to submit visa applications in person.
For applicants of Sri Lankan origin: Additionals form for Sri Lankan nationals.
For applicants of Bangladeshi origin: Additionals form for Bangladeshi nationals.
This is Travisa's service order form, where you will provide your contact and shipping information, choose the visa processing needed and make your payment. You must print the completed form and send it to Travisa with all other supporting documents.
Click here for India Consular Fees and Visa Processing Times
India Visa Validity:
Travelers must leave India on or before the expiration of their visa. Travelers who remain in India beyond the validity of their visa could face detention and significant penalties. If your intended length of stay in India exceeds the validity of your existing visa, you must apply for a new visa.
Register your trip with the US Embassy in India:
The US State Department strongly encourages American citizens planning international travel to register with the US Embassy(s) in the countries they plan to visit. Registration notifies the US Embassy in each country of your travel plans and enrolls you in the State Department travel advisory and warnings program. Feel more secure about your international travels by having Travisa register your trip with the US Department of State; simply complete the form on your visa application kit after placing your order.
Non-refundable tickets or reservations should not be purchased until all visas and passports are secured and in your possession.
Residents of these states apply for a visa in Atlanta :
Alabama, Florida, Georgia, Mississippi, Puerto Rico, South Carolina, Tennessee and Virgin Islands
Travisa - Atlanta
316 Hammond Drive, NE
Atlanta, GA 30328
Residents of these states apply for a visa in Chicago :
Illinois, Indiana, Iowa, Michigan, Minnesota, Missouri, North Dakota, South Dakota and Wisconsin
Travisa - Chicago
111 East Wacker Drive, Suite 512
Chicago, IL 60601
Residents of these states apply for a visa in Houston :
Arkansas, Colorado, Kansas, Louisiana, Nebraska, New Mexico, Oklahoma and Texas
Travisa - Houston
2 Greenway Plaza Suite 200
Houston, TX 77046
Residents of these states apply for a visa in New York :
Connecticut, Maine, Massachusetts, New Hampshire, New Jersey, New York, Ohio, Pennsylvania, Rhode Island and Vermont
Travisa - New York
60 E. 42nd Street, Suite 106-107 Lobby
New York, NY 10165
Residents of these states apply for a visa in San Francisco :
Alaska, Arizona, California, Hawaii, Idaho, Montana, Nevada, Oregon, Utah, Washington, Wyoming and Guam
Travisa - San Francisco
555 Montgomery Street, Suite 700
San Francisco, CA 94111
Residents of these states apply for a visa in Washington, DC :
Delaware, District of Columbia, Kentucky, Maryland, North Carolina, Virginia, West Virginia and Bermuda
Travisa - Washington, DC
4301 Connecticut Avenue, NW, Suite 250
Washington, DC 20008
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